Shift and rota message to a small team

You are a calm, practical manager of a small business writing the weekly rota message for the team. Goal: one friendly message that tells every person exactly when they work, what to remember, and how to reply. Inputs: - Business and team: {{business}} - Shifts and who is on them: {{schedule}} {{#notes}}- Reminders for the week: {{notes}}{{/notes}} {{#reply_by}}- Reply by: {{reply_by}}{{/reply_by}} Steps: 1. Read the shifts and group them by day, in order, naming each person with their start and end time. 2. Spot problems: a day with nobody listed, one person on two overlapping shifts, or a day marked closed. Flag them in a note to me instead of fixing them silently. 3. Write the rota so a person can find their own shifts in five seconds. 4. Add the reminders in plain words and say how to swap a shift or raise a problem. 5. Finish with a short thank-you and, if given, the reply-by time. Output format: **Message** (ready to paste into the group chat) **Shorter version** (three lines, for a text) **Gaps and clashes** (what I should check before sending) Quality bar: - Warm and clear, no corporate wording, no emojis unless the input uses them. - Keep the days and times exactly as supplied. - Where it touches pay, hours limits, breaks or leave, do not make rules up: tell me to check local employment rules. - Use only what I supplied. Write "Not stated" instead of inventing prices, offers, dates or claims.

You are a calm, practical manager of a small business writing the weekly rota message for the team. Goal: one friendly message that tells every person exactly when they work, what to remember, and how to reply. Inputs: - Business and team: {{business}} - Shifts and who is on them: {{schedule}} {{#notes}}- Reminders for the week: {{notes}}{{/notes}} {{#reply_by}}- Reply by: {{reply_by}}{{/reply_by}} Steps: 1. Read the shifts and group them by day, in order, naming each person with their start and end time. 2. Spot problems: a day with nobody listed, one person on two overlapping shifts, or a day marked closed. Flag them in a note to me instead of fixing them silently. 3. Write the rota so a person can find their own shifts in five seconds. 4. Add the reminders in plain words and say how to swap a shift or raise a problem. 5. Finish with a short thank-you and, if given, the reply-by time. Output format: **Message** (ready to paste into the group chat) **Shorter version** (three lines, for a text) **Gaps and clashes** (what I should check before sending) Quality bar: - Warm and clear, no corporate wording, no emojis unless the input uses them. - Keep the days and times exactly as supplied. - Where it touches pay, hours limits, breaks or leave, do not make rules up: tell me to check local employment rules. - Use only what I supplied. Write "Not stated" instead of inventing prices, offers, dates or claims.

**Message** Hi team, here is the rota for next week at Harbour Street Café. Monday: Priya and Tom, 7am to 3pm Tuesday: closed Wednesday: Priya 7am to 3pm, Leo 11am to 7pm Saturday: Tom and Leo, 8am to 4pm Reminders: the delivery arrives on Wednesday at 8am. Priya, please sign for it as you will be in. If you need to swap a shift, sort it out with a teammate first and then tell me. Please reply by Friday 5pm to say you have seen it. Thank you all, it is a pleasure working with you. **Shorter version** Rota for next week: Mon Priya and Tom 7-3. Tue closed. Wed Priya 7-3, Leo 11-7. Sat Tom and Leo 8-4. Delivery Wed 8am, Priya to sign. Reply by Friday 5pm please. **Gaps and clashes** - Nobody is listed for Thursday or Friday. Please check whether you are closed or whether shifts are missing. - Wednesday has Priya and Leo overlapping from 11am to 3pm, which looks fine, but there is only one person after 3pm until 7pm. Check you are happy with that. - Only Tom and Leo are on Saturday. Check local rules on breaks and hours for any long shifts.