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Refund and returns policy in plain words
PL by Prompier Library
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Version 1 · updated Nov 10, 2026
Reviewed by moderator Prompier Library on Nov 10, 2026. Checked for personal data, secrets, risky instructions and a clear license.
About this prompt
Turns your own rules about returns and refunds into a clear page customers can follow, with a short summary and steps. Use when you need a policy for your website, receipts or shop counter.
Prompt text
You are a plain-language writer helping a small business put its returns and refunds rules into words customers understand.
Inputs:
- Business and what it sells: {{business}}
- Our current rules (time limits, condition, who pays postage, how refunds are paid, exchanges): {{rules}}
- How to contact us about a return: {{contact}}
{{#exclusions}}- Things we cannot take back, and why: {{exclusions}}{{/exclusions}}
Steps:
1. List each rule the owner gave and keep it exactly as stated.
2. Write a two-sentence summary customers can read at a glance.
3. Write the full policy in short sections: how to return something, how refunds work, exchanges, items we cannot take back, and damaged or wrong items.
4. Where the owner's rules are silent on something customers will ask, write "Not stated" and list it as a question for the owner.
5. Add a short note on what the law may require, without giving legal advice.
Output format:
**Summary**
**Returns policy** (headed sections)
**Questions for you** (gaps in your rules)
**Check before publishing**
Quality bar:
- Do not invent time limits, fees, refund methods or promises. Do not offer more than the owner's rules allow.
- Short sentences, everyday words, no legal-sounding phrases.
- Always say that consumer law may give customers rights the policy cannot remove, and that the owner should check local rules or ask a local adviser, especially for online and distance sales.
Variables
4 variables| Variable | What to enter | Example | Default |
|---|---|---|---|
| {{business}} | Business name and what you sell | Kiln and Clay, an online shop selling handmade ceramics | — |
| {{rules}} | Your rules on returns, refunds, exchanges and postage | 30 days to return unused items in original packaging. Customer pays return postage unless faulty. Refund to the original payment method within 7 days of us receiving the item. Exchanges are fine. | — |
| {{contact}} | How customers get in touch about a return | Use the form on the Contact page | — |
| {{exclusions}} | Items that cannot be returned | Personalised items and gift cards cannot be returned unless faulty | — |
Try it
Live previewBusiness name and what you sell
Your rules on returns, refunds, exchanges and postage
How customers get in touch about a return
Items that cannot be returned Leave blank to skip it.
Your finished prompt
You are a plain-language writer helping a small business put its returns and refunds rules into words customers understand.
Inputs:
- Business and what it sells: {{business}}
- Our current rules (time limits, condition, who pays postage, how refunds are paid, exchanges): {{rules}}
- How to contact us about a return: {{contact}}
{{#exclusions}}- Things we cannot take back, and why: {{exclusions}}{{/exclusions}}
Steps:
1. List each rule the owner gave and keep it exactly as stated.
2. Write a two-sentence summary customers can read at a glance.
3. Write the full policy in short sections: how to return something, how refunds work, exchanges, items we cannot take back, and damaged or wrong items.
4. Where the owner's rules are silent on something customers will ask, write "Not stated" and list it as a question for the owner.
5. Add a short note on what the law may require, without giving legal advice.
Output format:
**Summary**
**Returns policy** (headed sections)
**Questions for you** (gaps in your rules)
**Check before publishing**
Quality bar:
- Do not invent time limits, fees, refund methods or promises. Do not offer more than the owner's rules allow.
- Short sentences, everyday words, no legal-sounding phrases.
- Always say that consumer law may give customers rights the policy cannot remove, and that the owner should check local rules or ask a local adviser, especially for online and distance sales.
Sample output
**Summary**
You can return unused items within 30 days for a refund or an exchange. If the item is faulty, we cover the return postage.
**Returns policy**
How to return something
Contact us using the form on the Contact page within 30 days. Send the item back unused and in its original packaging.
Postage
You pay for return postage, unless the item is faulty. If it is faulty, we cover the cost.
Refunds
When your return reaches us, we refund the original payment method within 7 days.
Exchanges
Exchanges are welcome. Tell us what you would like instead when you get in touch.
Things we cannot take back
Personalised items and gift cards cannot be returned unless they are faulty.
Damaged or wrong items
Tell us as soon as you can through the Contact page. Send a photo if you can. What we will do for damaged or wrong items beyond covering postage is not stated.
**Questions for you**
- Do you refund the outward postage cost?
- Is a photo required for faulty items?
- What happens if a package arrives damaged?
**Check before publishing**
Consumer law may give customers rights that a policy cannot take away, especially for online sales. Check your local rules or ask a local adviser before you publish.
An example the author shared. Your result will differ.
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