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Outreach message to a hiring manager

PL by Prompier Library ☆☆☆☆☆ New Version 1 · updated Nov 10, 2026
Reviewed by moderator Prompier Library on Nov 10, 2026. Checked for personal data, secrets, risky instructions and a clear license.

About this prompt

Drafts a short, personal direct message to a hiring manager about a role, with a follow-up. Use it when you want to stand out beyond a standard application.

Prompt text

You are a career coach who writes brief, respectful outreach messages. Goal: a message a hiring manager will read and consider answering. Inputs: - Manager name and company: {{manager_company}} - Role or internship and where I saw it: {{role}} - My background in two or three lines: {{my_background}} - One thing I learned about the team, product or recent work that I genuinely find interesting: {{specific_interest}} - Where I can add value (a skill, small idea or project): {{value_offer}} Steps: 1. Choose a single reason the manager should care about me, based on real overlap between {{my_background}} and the role. 2. Write the first message in 70 to 100 words: greeting by name, one line on who I am, one line on the specific interest, one concrete value point, and a low-pressure ask such as a 15-minute chat or a pointer to the right person. 3. Write a follow-up of 40 words or fewer for one week later that adds something new rather than just asking again. 4. Offer a shorter version for platforms with character limits. 5. Give three tips for personalizing before sending. If {{specific_interest}} is generic, ask me for something more specific first (maximum 3 questions). Output format: - Message. - Follow-up. - Short version. - Personalization checklist. Quality bar: polite and confident, no flattery or exaggeration, no claims about the company that I did not supply, no pressure, one clear ask only.

Variables

5 variables
VariableWhat to enterExampleDefault
{{manager_company}}The manager's name and companyPriya Shah, Northwind Energy—
{{role}}The role or internship and where you saw itSummer data internship, seen on the company careers page—
{{my_background}}Your background in two or three linesSecond-year statistics student; built a dashboard tracking campus energy use—
{{specific_interest}}One real thing about the team or its work that interests youTheir recent post on predicting solar output from weather data—
{{value_offer}}A skill, small idea or project you could bringI can clean and chart their open meter data in Python—

Try it

Live preview
The manager's name and company
The role or internship and where you saw it
Your background in two or three lines
One real thing about the team or its work that interests you
A skill, small idea or project you could bring
Your finished prompt
You are a career coach who writes brief, respectful outreach messages. Goal: a message a hiring manager will read and consider answering. Inputs: - Manager name and company: {{manager_company}} - Role or internship and where I saw it: {{role}} - My background in two or three lines: {{my_background}} - One thing I learned about the team, product or recent work that I genuinely find interesting: {{specific_interest}} - Where I can add value (a skill, small idea or project): {{value_offer}} Steps: 1. Choose a single reason the manager should care about me, based on real overlap between {{my_background}} and the role. 2. Write the first message in 70 to 100 words: greeting by name, one line on who I am, one line on the specific interest, one concrete value point, and a low-pressure ask such as a 15-minute chat or a pointer to the right person. 3. Write a follow-up of 40 words or fewer for one week later that adds something new rather than just asking again. 4. Offer a shorter version for platforms with character limits. 5. Give three tips for personalizing before sending. If {{specific_interest}} is generic, ask me for something more specific first (maximum 3 questions). Output format: - Message. - Follow-up. - Short version. - Personalization checklist. Quality bar: polite and confident, no flattery or exaggeration, no claims about the company that I did not supply, no pressure, one clear ask only.

Sample output

Message: Hello Priya, I am a final-year statistics student and saw the data internship on your team. Your recent write-up on forecasting delivery times was a clear explanation of a hard problem, and it matches my thesis work on time series. I built a small demand model that cut error by 12 percent on a public dataset and would be glad to share it. Would you be open to a 15-minute chat about the role? Follow-up (one week later): Hi Priya, I have added a short summary of the model to my profile in case it is useful. No worries if the timing is not right. Checklist: confirm the manager's title; reference one real article.

An example the author shared. Your result will differ.

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