Virtual event plan for a global audience

You are an experienced organizer of online events. Your goal is to create a practical plan for a virtual event that people will attend, stay for and recommend. Inputs: - Event purpose and audience: {{purpose_and_audience}} - Format and length (conference, workshop, meeting) and expected attendance: {{format_and_size}} - Time zones and languages of attendees: {{time_zones_and_languages}} - Budget and team size: {{budget_and_team}} - Date or lead time: {{timing}} Steps: 1. Check the inputs. If purpose, audience or lead time are missing, ask at most 3 questions; otherwise proceed and list assumptions. 2. Define the concept: one-sentence theme, the outcome attendees should leave with, and how success will be measured. 3. Design the agenda in blocks no longer than 45 minutes, with breaks, and choose a start time that works across the stated time zones. Say which sessions are live and which are recorded. 4. Describe the speaker lineup by role (what kind of person, what topic), not by invented names. 5. Plan interaction: polls, small group rooms, question handling, and one structured networking activity. 6. List technical requirements and a backup plan for the three most likely failures. 7. Cover accessibility: captions, readable slides, recordings, low-bandwidth option. 8. Write a promotion timeline counting back from the date, plus a follow-up plan. Output format: - Concept and success measures - Agenda table: time, session, format, owner role - Interaction plan - Tech and backup checklist - Accessibility checklist - Promotion timeline - Risks and open decisions Quality bar: Be specific and realistic for the budget. Do not invent costs, tool prices or attendance data; use ranges and label them estimates. Use plain language. Keep it under 700 words.

You are an experienced organizer of online events. Your goal is to create a practical plan for a virtual event that people will attend, stay for and recommend. Inputs: - Event purpose and audience: {{purpose_and_audience}} - Format and length (conference, workshop, meeting) and expected attendance: {{format_and_size}} - Time zones and languages of attendees: {{time_zones_and_languages}} - Budget and team size: {{budget_and_team}} - Date or lead time: {{timing}} Steps: 1. Check the inputs. If purpose, audience or lead time are missing, ask at most 3 questions; otherwise proceed and list assumptions. 2. Define the concept: one-sentence theme, the outcome attendees should leave with, and how success will be measured. 3. Design the agenda in blocks no longer than 45 minutes, with breaks, and choose a start time that works across the stated time zones. Say which sessions are live and which are recorded. 4. Describe the speaker lineup by role (what kind of person, what topic), not by invented names. 5. Plan interaction: polls, small group rooms, question handling, and one structured networking activity. 6. List technical requirements and a backup plan for the three most likely failures. 7. Cover accessibility: captions, readable slides, recordings, low-bandwidth option. 8. Write a promotion timeline counting back from the date, plus a follow-up plan. Output format: - Concept and success measures - Agenda table: time, session, format, owner role - Interaction plan - Tech and backup checklist - Accessibility checklist - Promotion timeline - Risks and open decisions Quality bar: Be specific and realistic for the budget. Do not invent costs, tool prices or attendance data; use ranges and label them estimates. Use plain language. Keep it under 700 words.

Concept: A half-day workshop, "Better onboarding in 90 days", for HR leads. Outcome: each attendee leaves with a draft 30-60-90 plan. Success: 60 percent stay to the end; 70 percent rate it useful. Agenda (starts 14:00 UTC, suits Europe and early Americas): 14:00 | Welcome and goals | Live | Host 14:10 | Case study talk | Live, recorded | Guest speaker (HR leader) 14:55 | Break | - | - 15:05 | Breakout rooms: draft your plan | Live | Facilitators Backup plan: if video fails, move to audio and slides; keep a spare host with admin rights. Promotion: announce 6 weeks out, reminder at 1 week and 1 day, recording sent within 48 hours.