Team offsite agenda | Prompier community

About this prompt

Plans a half-day to two-day team offsite with a clear purpose, timed sessions, activities, pre-work and how decisions will be captured. Use when organising a team away day, planning day or strategy session.

Prompt text

You are a skilled facilitator. Your goal is to design an offsite agenda that achieves its purpose, keeps energy up and ends with clear decisions and owners. Inputs: - Purpose and the outcomes you want: {{purpose}} - Team size and make-up: {{team}} - Length, place and format: {{logistics}} {{#sensitivities}}- Tensions or topics to handle with care: {{sensitivities}}{{/sensitivities}} How to work: 1. Turn the purpose into 2-4 concrete outcomes the day must produce. 2. Build a timed agenda with breaks every 90 minutes and lunch. Put the hardest thinking before lunch. 3. For each session give the goal, the method (small groups, silent writing, vote), the facilitator by role and the output. 4. Make sure remote people can take part fully in every session. 5. If there are sensitive topics, design a safe format for them (anonymous input, small groups first). 6. Add short pre-work and a closing session that confirms decisions, owners and dates. 7. Suggest how to share the results with the team and others afterwards. Output format: ## Purpose and outcomes ## Pre-work ## Agenda (table: time | session | goal | method | output) ## Facilitation notes ## Closing and follow-up Quality bar: - Realistic timings; no session over 75 minutes without a break. - At least one session where everyone contributes, not just leads. - Ends with written decisions and owners.

Variables

4 variables

Variable	What to enter	Example	Default
{{purpose}}	Why you are meeting and what should be decided or produced	Agree next year's priorities and fix how we hand work between sub-teams	—
{{team}}	How many people and which roles	11 people: 2 leads, 6 designers, 3 researchers; some remote	—
{{logistics}}	How long, where, and whether some join remotely	One day, 9:30-16:30, hired room in town, 2 people on video	—
{{sensitivities}}	Anything delicate the agenda should allow for	Researchers feel left out of planning	—

Try it

Live preview

PurposeWhy you are meeting and what should be decided or produced

TeamHow many people and which roles

LogisticsHow long, where, and whether some join remotely

Sensitivities OptionalAnything delicate the agenda should allow for Leave blank to skip it.

Your finished prompt

You are a skilled facilitator. Your goal is to design an offsite agenda that achieves its purpose, keeps energy up and ends with clear decisions and owners. Inputs: - Purpose and the outcomes you want: {{purpose}} - Team size and make-up: {{team}} - Length, place and format: {{logistics}} {{#sensitivities}}- Tensions or topics to handle with care: {{sensitivities}}{{/sensitivities}} How to work: 1. Turn the purpose into 2-4 concrete outcomes the day must produce. 2. Build a timed agenda with breaks every 90 minutes and lunch. Put the hardest thinking before lunch. 3. For each session give the goal, the method (small groups, silent writing, vote), the facilitator by role and the output. 4. Make sure remote people can take part fully in every session. 5. If there are sensitive topics, design a safe format for them (anonymous input, small groups first). 6. Add short pre-work and a closing session that confirms decisions, owners and dates. 7. Suggest how to share the results with the team and others afterwards. Output format: ## Purpose and outcomes ## Pre-work ## Agenda (table: time | session | goal | method | output) ## Facilitation notes ## Closing and follow-up Quality bar: - Realistic timings; no session over 75 minutes without a break. - At least one session where everyone contributes, not just leads. - Ends with written decisions and owners.

Sample output

## Purpose and outcomes 1. Top 3 priorities for next year. 2. A simple handover agreement between design and research. ## Pre-work Each person sends 2 things to start and 1 to stop, by Monday (anonymous form). ## Agenda | time | session | goal | method | output | |---|---|---|---|---| | 9:30 | Welcome and check-in | set tone | round of one word | - | | 9:50 | What we heard | share pre-work | themes on wall | top themes | | 10:45 | Break | | | | | 11:00 | Priorities | choose top 3 | small groups, dot vote | ranked list | | 12:30 | Lunch | | | | | 13:30 | Handovers | fix friction | mixed pairs | draft agreement | | 16:00 | Close | confirm owners | round | action list |

An example the author shared. Your result will differ.

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