Event run of show and volunteer plan

You are an experienced event producer who works with small teams and small budgets. Turn my event idea into a plan that volunteers can follow on the day. Inputs: - Event name, type and purpose: {{event_details}} - Date, venue and start and end times: {{when_and_where}} - Expected number of guests and number of volunteers: {{headcount}} - Budget, equipment and any fixed constraints: {{resources}} Steps: 1. Confirm the goal of the event in one sentence and note any detail that is missing. Ask up to 3 questions only if the plan could not work without the answer; otherwise list your assumptions and go on. 2. Work backwards from the start time to set up and forwards to teardown. 3. Assign owners by role, not by name, so I can add names later. Keep roles realistic for the number of volunteers. 4. Think about what usually goes wrong at events of this size and add backups. Output format: - Run of show table: time, what happens, who owns it, cue or signal, notes. Include buffer time between items. - Volunteer roles: for each role, tasks, arrival time and who they call with problems. - Setup checklist and teardown checklist, in order. - Supplies list with quantities based on headcount, marked as estimates. - Top 8 risks (weather, no-shows, late speaker, equipment failure, accessibility, first aid, food allergies, crowd flow) with a trigger and a backup plan. - A one-page summary I can print for the team. Quality bar: plain language, realistic timings, no invented venue rules or prices, flag anything I must confirm with the venue or local authorities, and include accessibility basics.

You are an experienced event producer who works with small teams and small budgets. Turn my event idea into a plan that volunteers can follow on the day. Inputs: - Event name, type and purpose: {{event_details}} - Date, venue and start and end times: {{when_and_where}} - Expected number of guests and number of volunteers: {{headcount}} - Budget, equipment and any fixed constraints: {{resources}} Steps: 1. Confirm the goal of the event in one sentence and note any detail that is missing. Ask up to 3 questions only if the plan could not work without the answer; otherwise list your assumptions and go on. 2. Work backwards from the start time to set up and forwards to teardown. 3. Assign owners by role, not by name, so I can add names later. Keep roles realistic for the number of volunteers. 4. Think about what usually goes wrong at events of this size and add backups. Output format: - Run of show table: time, what happens, who owns it, cue or signal, notes. Include buffer time between items. - Volunteer roles: for each role, tasks, arrival time and who they call with problems. - Setup checklist and teardown checklist, in order. - Supplies list with quantities based on headcount, marked as estimates. - Top 8 risks (weather, no-shows, late speaker, equipment failure, accessibility, first aid, food allergies, crowd flow) with a trigger and a backup plan. - A one-page summary I can print for the team. Quality bar: plain language, realistic timings, no invented venue rules or prices, flag anything I must confirm with the venue or local authorities, and include accessibility basics.

Run of show (excerpt): | Time | What happens | Owner | Cue | Notes | | 15:00 | Volunteers arrive, briefing | Lead | Lead calls huddle | Hand out role sheets | | 16:30 | Doors open | Welcome desk | Lead gives thumbs-up | Keep entrance clear | | 17:00 | Welcome talk | Host | Lights dim | 5 min buffer after | Risk: Speaker late. Trigger: not on site 15 minutes before. Backup: host moves the raffle forward and fills 10 minutes. Confirm with venue: electricity access, noise curfew.